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Here you can see many of the pages from Key Trax, giving you a feel
for how the software works.  To download the demo version click here.

Main Key Trax Create System Form

 The first thing to do is set up your master key system. The Name of the system is first, you can use anything you want, and Key Trax will keep them straight. System Address can be the actual address, or it can be a code for the address. The lock manufacturer name is up to you. If this is the first time you are using a manufacturer, you can set up the pins. You can then choose the minimum and maximum pin depths, the number of pins in the locks, and the standard increment you desire, two is standard. Next you choose the master key cuts or select Random Master to allow Key Trax to generate the master key.

Empty Pin Sizes Form

The lock manufacturer name is up to you, if you want reports to use pin sizes you will want to enter the sizes based on your pinning kit, whether .005 or .003 inch increments. Another option is to use unique pin depths, and cutting standard systems to your chosen pin depths, allowing you to produce keys and locks with non-standard pin sizes.  Use the tab key to move to the next pin cell. You do not have to put in pin sizes if you do not need them, but printouts of pinning will only list the pin name, 0-9 and not the pin sizes, i.e. .165 or in the case of top pins, .015.
Main page of Key Trax with the Theoretical Master selected The main page is where you will design your pinning profile.  You can start anywhere in the system, assigning sub-master keys to lower management and labor force, and then assigning Change Keys to the doors, this allows you to issue keys for just a single lock, or a sub-master that fits two or three doors, or higher level sub-masters that can fit just the locks that person should access.  Careful planning can produce excellent results for the end users, only requiring one or two keys for all access needed.
Main page of Key Trax with random change key selected As you select different change key cells, the current cell is the Red one, all the other cells on the form change color and the Masters Area shows every sub-master that has been issued, so you can easily see how each change key pattern is related to the masters in the system.  All master level keys that will open the selected change key are shown in Green. The Top four masters shown in upper left indicate the Page Master, the Base Master, the Group Master, the Grand Master and if using seven pin systems, a fifth one
Key Trax showing Group Master selected will appear showing the Theoretical Master.  If you select a sub-master, every sub-master that is above the current sub-master shows in Green, masters that are below the current one are Cyan and every change key that it can open shows in Black.  All masters above the Page Master work across multiple pages, so to view all the change keys that will open with a particular master, you need to scan multiple pages, where the Key ID carries through.  These features make system design much easier than any other system out there.
In this screen you can see that the Third Column Master is selected, below it you can see there are 16 change keys that will open using that master key.  You can also see that there are four sub-masters to this Column Master, each of those Block masters fit the four change keys directly above them.  Also, as you can see here, the other masters that are Green and have Key IDs, are displayed to the right, showing their IDs and Descriptions, also showing you what has yet to be issued and used.
Here the Line Master is selected, You can instantly see that only the four change key patterns to the left of it are black, and if this key is issued, it will be able to open any locks keyed to these four patterns, only.  This allows you to quickly compartmentalize departments into levels of access, and by utilizing the other sub-masters you can leave room in each section for future maintenance.  When a key is lost, depending on the access level, only those locks affected by the lost key need be rekeyed.
Here we have moved deep into the system to set up a different department.  People in the Janitorial Department should not have carte blanche access to everything, so we put them on a page with no other masters beyond the Top Master have been issued. Depending on the level of access, you can set up departments on a single page, if a page master is lost, it is easy to move the department to another page.  Some departments have access to multiple lesser departments, in these cases, you would issue a Base
Master or Group Master, with each sub-department using only a page master, or even Block Master as shown here, with four possible change keys.  You can key fifty cylinders to one Change Key Pattern, and only need to issue one key, or you might need three doors keyed to one change key, and five padlocks keyed to another key, one employee has access only to the padlocks, another has access only to the three doors, but the Floor Supervisor only needs the Block Master to access both the doors and padlocks.
Another option is to use the Area sub-masters which open 16 change patterns, just as the column master fits 16 change patterns, both have four sub-masters that work four changes each.  By allowing for future situations, not all the change keys are utilized, if a change key is lost, you can move to a second, third and forth change key pattern, only needing to rekey a few locks instead of the complete system.
Here the Block Master is selected and being assigned a Label, you can see that it will work the three patterns above, while the Area Master to the Left, showing in Green will open all three of these patterns, and the pattern in the next row to the right.  This leaves the row to the far right, and the row to the far left to be used in the future, should the Block Master Key be lost, these rows can be used and all other Masters will still work those rows so do not need to be rekeyed.

Here is the Pinning chart for a single change key.  The pin sizes are showing only because I entered them during the set up.  This screen is really large, I found it easier to read the screen from accross the shop, than it was to print it out or even write it down, but you can run pinning reports that will provide you with those patterns you need, but not showing all the other pinning patterns.

Here is the pinning pattern on a six pin system, as you can see all the information needed to pin a lock is easily displayed, printable and explained if you need help.  At any point in the program if you are lost, press the F1 key and the help system will explain the currently selected screen.

Here is the Permissions section where as a business owner, lead locksmith in an institution or facility, or Information Technologies manager you may want to limit the access to certain information in the Key Trax application.  Some people can be allowed to issue keys, but not see the pinning or make system alterations.  You can create different levels of access for different people.

This is the page where you create Door Labels so that they can be assigned to specific change keys.  Key Trax will not allow you to assign a door to a Master Level Key.  Locks should only be keyed to the change key level, pinning to Master key level patterns inevitably renders complete blocks of change keys unusable.  Master level patterns should be issued as keys, Change level patterns can be both keys and patterns

Once you have doors and keys labeled, it is a simple task to select the appropriate Key ID and then either select the door you wish to assign and click the Add To button, or simply double click the door, this is much faster, and more intuitive.  The next time you select a change key, the assigned doors are listed so you know if a door is missing or not.  If you assign a door to another change key, it is removed from the original change key automatically.

Issuing keys to Users is as easy as assigning doors to change keys.  The top part of the form is for adding Key Users, the middle section is for assigning Unit IDs to each change key produced, this can then be assigned to a specific person, allowing future tracking of found keys and which keys have been issued to whom. Again, the person can be selected, then the Key ID selected and the Assign User button will link them, or double click the Unit ID to assign to the Key Users.

Should a key be found and need to be identified, you can search for the key by the Key ID assigned to it, or by decoding the key cuts, you can see if the found key is part of your current system, or something else.

The lower section allows you to select a Key User and show the keys assigned to them below, or, all the keys issued to a particular department can be displayed.

All this information can be printed out in reports for the Customer or Department Manager.

There are five printable reports: Doors by Key - This report prints each Key Selected and all doors that will open with that key.
Keys by Users - Selected Users are listed with each key assigned to that person.
Key Issue Chart - Selected Keys are printed on a page with space for a signature beside each key Unit.
Key List Chart - Lists all keys that have Key IDs.
Pinning Charts - Selected Change Keys are printed with pinning chart.
Back to the main page, once you have information entered about Doors, Key Users, and Key IDs have been assigned, the quick lists on the Main Page will show all the doors that will open with a selected key.

Key Users will list any users that have been assigned the currently selected key.

All Key IDs provides a quick listing of all assigned keys in the system.  Clicking on any of the listed Key IDs will load the page that Key ID is found on, and that ID will be highlighted.


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Last modified: 01/12/17