Here you can see many of the pages from Key Trax, giving you a feel
for how the software works. To download the demo version click here.
| The first thing to do is set up your master key system. The
Name of the system is first, you can use anything you want, and Key Trax
will keep them straight. System Address can be the actual address, or it
can be a code for the address. The lock manufacturer name is up to you.
If this is the first time you are using a manufacturer, you can set up
the pins. You can then choose the minimum and maximum pin depths, the
number of pins in the locks, and the standard increment you desire, two
is standard. Next you choose the master key cuts or select Random Master
to allow Key Trax to generate the master key.
|The lock manufacturer name is up to you, if you want reports to use
pin sizes you will want to enter the sizes based on your pinning kit,
whether .005 or .003 inch increments. Another option is to use unique
pin depths, and cutting standard systems to your chosen pin depths,
allowing you to produce keys and locks with non-standard pin sizes.
Use the tab key to move to the next pin cell. You do not have to put in
pin sizes if you do not need them, but printouts of pinning will only
list the pin name, 0-9 and not the pin sizes, i.e. .165 or in the case
of top pins, .015.
||The main page is where you will design your pinning profile.
You can start anywhere in the system, assigning sub-master keys to lower
management and labor force, and then assigning Change Keys to the doors,
this allows you to issue keys for just a single lock, or a sub-master
that fits two or three doors, or higher level sub-masters that can fit
just the locks that person should access. Careful planning can
produce excellent results for the end users, only requiring one or two
keys for all access needed.
||As you select different change key cells, the current cell is the
Red one, all the other cells on the form change color and the Masters
Area shows every sub-master that has been issued, so you can easily see
how each change key pattern is related to the masters in the system.
All master level keys that will open the selected change key are shown
in Green. The Top four masters shown in upper left indicate the Page
Master, the Base Master, the Group Master, the Grand Master and if using
seven pin systems, a fifth one
||will appear showing the Theoretical Master. If you select a
sub-master, every sub-master that is above the current sub-master shows
in Green, masters that are below the current one are Cyan and every
change key that it can open shows in Black. All masters above the
Page Master work across multiple pages, so to view all the change keys
that will open with a particular master, you need to scan multiple
pages, where the Key ID carries through. These features make
system design much easier than any other system out there.
||In this screen you can see that the Third Column Master is selected,
below it you can see there are 16 change keys that will open using that
master key. You can also see that there are four sub-masters to
this Column Master, each of those Block masters fit the four change keys
directly above them. Also, as you can see here, the other masters
that are Green and have Key IDs, are displayed to the right, showing
their IDs and Descriptions, also showing you what has yet to be issued
||Here the Line Master is selected, You can instantly see that only
the four change key patterns to the left of it are black, and if this
key is issued, it will be able to open any locks keyed to these four
patterns, only. This allows you to quickly compartmentalize
departments into levels of access, and by utilizing the other
sub-masters you can leave room in each section for future maintenance.
When a key is lost, depending on the access level, only those locks
affected by the lost key need be rekeyed.
||Here we have moved deep into the system to set up a different
department. People in the Janitorial Department should not have
carte blanche access to everything, so we put them on a page with no
other masters beyond the Top Master have been issued. Depending on the
level of access, you can set up departments on a single page, if a page
master is lost, it is easy to move the department to another page.
Some departments have access to multiple lesser departments, in these
cases, you would issue a Base
||Master or Group Master, with each sub-department using only a page
master, or even Block Master as shown here, with four possible change
keys. You can key fifty cylinders to one Change Key Pattern, and
only need to issue one key, or you might need three doors keyed to one
change key, and five padlocks keyed to another key, one employee has
access only to the padlocks, another has access only to the three doors,
but the Floor Supervisor only needs the Block Master to access both the
doors and padlocks.
||Another option is to use the Area sub-masters which open 16 change
patterns, just as the column master fits 16 change patterns, both have
four sub-masters that work four changes each. By allowing for
future situations, not all the change keys are utilized, if a change key
is lost, you can move to a second, third and forth change key pattern,
only needing to rekey a few locks instead of the complete system.
||Here the Block Master is selected and being assigned a Label, you
can see that it will work the three patterns above, while the Area
Master to the Left, showing in Green will open all three of these
patterns, and the pattern in the next row to the right. This
leaves the row to the far right, and the row to the far left to be used
in the future, should the Block Master Key be lost, these rows can be
used and all other Masters will still work those rows so do not need to
|Here is the Pinning chart for a single change key. The pin
sizes are showing only because I entered them during the set up.
This screen is really large, I found it easier to read the screen from
accross the shop, than it was to print it out or even write it down, but
you can run pinning reports that will provide you with those patterns
you need, but not showing all the other pinning patterns.
|Here is the pinning pattern on a six pin system, as you can see all
the information needed to pin a lock is easily displayed, printable and
explained if you need help. At any point in the program if you are
lost, press the F1 key and the help system will explain the currently
|Here is the Permissions section where as a business owner, lead
locksmith in an institution or facility, or Information Technologies
manager you may want to limit the access to certain information in the
Key Trax application. Some people can be allowed to issue keys,
but not see the pinning or make system alterations. You can create
different levels of access for different people.
|This is the page where you create Door Labels so that they can be
assigned to specific change keys. Key Trax will not allow you to
assign a door to a Master Level Key. Locks should only be keyed to
the change key level, pinning to Master key level patterns inevitably
renders complete blocks of change keys unusable. Master level
patterns should be issued as keys, Change level patterns can be both
keys and patterns
|Once you have doors and keys labeled, it is a simple task to select
the appropriate Key ID and then either select the door you wish to
assign and click the Add To button, or simply double click the door,
this is much faster, and more intuitive. The next time you select
a change key, the assigned doors are listed so you know if a door is
missing or not. If you assign a door to another change key, it is
removed from the original change key automatically.
|Issuing keys to Users is as easy as assigning doors to change keys.
The top part of the form is for adding Key Users, the middle section is
for assigning Unit IDs to each change key produced, this can then be
assigned to a specific person, allowing future tracking of found keys
and which keys have been issued to whom. Again, the person can be
selected, then the Key ID selected and the Assign User button will link
them, or double click the Unit ID to assign to the Key Users.
|Should a key be found and need to be identified, you can search for
the key by the Key ID assigned to it, or by decoding the key cuts, you
can see if the found key is part of your current system, or something
The lower section allows you to select a Key User and show the keys
assigned to them below, or, all the keys issued to a particular
department can be displayed.
All this information can be printed out in reports for the Customer
or Department Manager.
||There are five printable reports: Doors by Key - This report prints
each Key Selected and all doors that will open with that key.
Keys by Users - Selected Users are listed with each key assigned to that
Key Issue Chart - Selected Keys are printed on a page with space for a
signature beside each key Unit.
Key List Chart - Lists all keys that have Key IDs.
Pinning Charts - Selected Change Keys are printed with pinning chart.
||Back to the main page, once you have information entered about
Doors, Key Users, and Key IDs have been assigned, the quick lists on the
Main Page will show all the doors that will open with a selected key.
Key Users will list any users that have been assigned the currently
All Key IDs provides a quick listing of all assigned keys in the
system. Clicking on any of the listed Key IDs will load the page
that Key ID is found on, and that ID will be highlighted.